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Caltech Theses: Grad Office Regulations

Ph.D. theses must be submitted in electronic form as part of the graduation requirements for Caltech. This guide serves as a stepping-off point for this process.

Grad Office Website

Ph.D. Degree Tracking

A requirement of all PhD programs at Caltech is that the student must prepare, submit, and successfully defend in an oral examination a written dissertation, known in the vernacular as a "thesis". 

Caltech theses have a common format and there are regulations regarding the contents, submission, proofreading, and final disposition.  Please use the Grad Office's "Regulations for the Format and Presentation of a Graduate Thesis" (Updated Jan. 2016) as your primary guideline in formatting your thesis.

Students are responsible for familiarizing themselves with the regulations, following the correct format, meeting deadlines, working with their advisor and dissertation committee to schedule the examination, providing timely copies of the thesis, and making requested revisions. 

Ph.D. Candidacy must be completed before beginning the fourth year of residence.  Students should log on to the Graduate Degree Progress application within REGIS to schedule candidacy and obtain the necessary approvals.

Each thesis must be submitted to the Graduate Office for proofreading a minimum of two weeks before the scheduled defense. It is highly recommeded that you give the proofreader more time if you are submitting in April through May.

In order to complete the PhD degree requirements, the student must not only pass the oral thesis defense but also submit a final, approved version of the thesis as well as the necessary steps listed below and follow the checkout procedures

Official certification of degree completion will not be provided until all the steps have been completed.

Minor Candidacy

Caltech does not require a minor for the Ph.D. degree, but individual options may have minor requirements as part of their requirements for the major. A student may undertake a minor in most academic options as specified in the Institute Catalog

Ph.D. Thesis Regulations

Please contact the Graduate Office for the latest requirements.

M.S. Degree Tracking

Master's applications must be submitted no later than Add Day of spring term for a June graduation.  Students should log on to the Graduate Degree Progress application within REGIS and click on the M.S. Candidacy tab and select the option and the year in which the M.S. is to be awarded.  Then, follow additional instructions for developing a plan of study and fulfilling Institute requirements.


  • There is no fee required to submit your thesis to CaltechTHESIS.